VASD Facility Rental Information

Facility Information & Pictures

Country View Elementary School Facility Details
PDF to Country View Commons
PDF to Country View Gymnasium
PDF to Country View Softball Fields
PDF to Country View Step Room
PDF to Country View Library

Glacier Edge Elementary School Facility Details
PDF to Glacier Edge Commons
PDF to Glacier Edge Gymnasium
PDF to Glacier Edge Library

Stoner Prairie Elementary School Facility Details
PDF to Stoner Prairie Multi-Purpose Room
PDF to Stoner Prairie Step Room
PDF to Stoner Prairie Gymnasium
PDF to Stoner Prairie Library

Sugar Creek Elementary School Facility Details
PDF to Sugar Creek Commons
PDF to Sugar Creek Library
PDF to Sugar Creek Gymnasium
PDF to Sugar Creek Small Gym
PDF to Sugar Creek Step Room
PDF to Sugar Creek Large Group Instruction
PDF to Sugar Creek Practice Field
PDF to Sugar Creek Baseball Field

VAIS/New Century Charter Schools Facility Details
PDF to VAIS/NC Commons
PDF to VAIS/NC Library
PDF to VAIS/NC Gymnasium
PDF to VAIS/NC Practice Field

Badger Ridge Middle School/Core Knowledge Charter Facility Details
PDF to Badger Ridge Commons
PDF to Core Knowledge Commons
PDF to 2nd Floor Library
PDF to 1st Floor Library
PDF to Badger Ridge/Core Knowledge Gymnasium
PDF to Badger Ridge/Core Knowledge Tennis Courts
PDF to Badger Ridge/Core Knowledge Practice Field
PDF to Badger Ridge/Core Knowledge Football Stadium/Track

Organizations, groups, or individuals will be assigned available space on a first-come, first-serve basis and in accordance with the community request schedule below. However, requests for recurring practices for any organization or club will be subject to the facility and time selection process listed below.

Facility Use Dates and Corresponding Application Submission Dates & Application Processing Dates

First Day of School through October 31
- Request forms accepted starting May 1st
- District will process requests starting June 15th
November 1st through March 31st
- Request forms accepted starting July 1st
- District will process requests starting August 15th
April 1st through the Last Day of School
- Request forms accepted starting December 1st
- District will process requests starting January 15th
First Day of Summer Break through Last Day of Summer Break
- Request forms accepted starting February 1st
- District will process requests starting March 15th

Group Priority Categories

Verona Area School District directed activities
Municipal Recreation Department Programs (Verona or Fitchburg)
VASD student interest groups (e.g. VASD Boosters, VASD PTO, VASD Scouts) or VASD non-profit* club sports
1. More than 90% of participants must be current resident VASD students and/or parents/guardians of current VASD students
  1. VAST is grandfathered in at 50% until 2024 (approved by the school board on 2/15/21)
VASD Individual Residents or VASD non-profit organizations
1. VASD resident individuals (e.g. birthday parties, family reunions)
2. VASD non-profit* organizations (e.g. Verona Area Concert Band, Verona Area Community Theater)
3. VASD non-profit* club sports with greater than 50% but less than 90% of participants being current resident VASD students
VASD for-profit organization or non-VASD resident non-profit* organizations
Other users

*non-profit organizations must provide a 501(c)(3)

Activity Priority Seasons

Process for Determining Space

1. All requests must be submitted by using this facility use request form.
- a. Non Profit status (e.g. 501(c)(3) form including tax exempt number) and/or Certificates of Insurance must be uploaded with the form and/or already on file with the District office or the request form will be considered null and void.

2. Any request made prior to the accepted start date will be deleted and a new form will need to be turned in within the submittal date range.
- a. The District welcomes regional, state, and national competitions and large scale events (e.g. athletic tournaments, PAC performances, craft fair) and will therefore accept applications for these special events outside of the submission date guidelines. However, these requests will be reviewed and must be approved by each of the following: Facility & Event Scheduling Coordinator, HS Athletic Director, School Principal, Facility Director, and Maintenance & Grounds Director.
- When a user group reaches 50+ participants and/or attendees during weekend use, it shall be customary to require one custodian to be present during the event. If a user group reaches 200+ or more participants, it will be customary to require at least two custodians to be present during the event. (Board Policy 830 Rule B:4)

3. When request processing begins, all requests will be sorted in order of their priority category (Figure2), then by the date and time stamp listed on the online request form.

4. After VASD directed activities requests have been processed, community requests will be reviewed, starting with VASD student interest groups.

5. If the date, time, and facility is available, a facility agreement form will be sent to the requesting individual for their review and signature. The form must be signed and returned within 3 business days or the request will be considered null and void, and the space will be opened up to the next requesting group. Once the facility agreement form has been signed and returned to the VASD Facility & Event Scheduling Coordinator, a confirmation email will be sent.
- a. An alternative facility option will be offered, if one is available, to anyone requesting space that is already reserved by another group.

6. For organizations or clubs requesting recurring practice time, each organization’s leader will be given the chance to select 10 court hours of practice time per week, one organization or club at a time, until all needs are met or the facility space is exhausted.
- a. For example: Basketball clubs A, B, and C, which all fall within the same priority category, have requested practice time from 4pm - 10pm, Monday through Friday. Sorted by the order in which their applications were received, Team A will be allowed to choose the first 10 individual court hours of practice time, per week, during the requested date range. Team B will then be given the chance to choose the next available 10 court hrs, per week. Lastly, Team C will choose their 10 court hours, per week, of practice time. If facility time is still available, the selection process will begin again at the top of the list (Team A), who will have the opportunity to select an additional 10 court hours, per week, of available gym time. This cycle will continue until all organizations’ needs are met or facility space is exhausted.
- b. For organizations or clubs that fall within this selection process, a timeline for selecting available facility space will be communicated to each organization or club leader.

1) Each leader will be instructed when it is their turn to choose their preferred 10 court hours, per week of time on a calendar, which will be provided by the District Facility & Events Scheduling Coordinator.
2) Each leader will have 24 hours, from the time they are emailed the availability calendar, to choose their 10 hours of time and submit their selection to the scheduling coordinator. If their selection is not submitted within those 24 hours, the calendar will be passed onto the next group leader in line.
3) Chosen time shall be submitted using the district submission form provided by the Facility & Events Scheduling Coordinator.

- All information needs to be filled in on the form for the submission to be valid. (i.e. School Location, Date, Time, Organization/Club Name, Team Grade Level, etc.)

4) Facility time may not be reserved for less than 1 total hour. If multiple hours are chosen on the same day of the week, the chosen time must be both consecutive and coinciding within the same facility, unless non-sequential times are all that is left available. (i.e. A group needing 4 hours of practice is not able to book Court A from 4pm - 8pm; the group must instead book Court A & B from 4pm - 6pm)
5) The scheduling coordinator will notate the selections made and pass the calendar onto the next group leader in line for selecting facility time.

6. Once request forms for Group 2 have been processed, request forms from Group 3 will be processed, and so on. If there is additional facility space available after the last category has been addressed, groups may request additional time above and beyond their weekly allotted time (e.g. 15 hrs). The additional time allotments will be opened up to Group 2 first. If additional time is still available, Group 3 will have the option to add more time, and so on, until space is exhausted.

Additional Facility Conditions

In-season sports have priority over non-season sports. High School & Middle School (i.e. WIAA sanctioned) teams take precedence over community and club teams, regardless of seasonality.

If school is closed due to unforeseen incidents (weather, crisis, etc.), all events held in school facilities are cancelled, unless prior arrangements have been made. (Administrative Rule - 830 Rule A:9)

District indoor and outdoor facilities are available to reserve from 4pm - 10pm Monday through Friday, and 7am - 10pm Saturdays and Sundays. Elementary school classrooms are not available to reserve until after 4:00pm, Monday through Friday. Middle School and High School classrooms are not available until after 4:30pm, Monday through Friday.

Athletic practice gymnasium assignments:
- K - 5th grade sports may only schedule gym time at Stoner Prairie, Country View, Glacier Edge, and Sugar Creek
- 6th - 8th grade may only schedule gym time at Badger Ridge, Savanna Oaks, or any of the elementary schools listed above
- 9th - 12th grade may schedule gym time at any gym facility

Once all request forms have been reviewed, for all priority categories, and every group has been accommodated, K - 8th grade groups may use any facility that has space left available.

Any questions concerning priority status will be reviewed resolved by the school district and user applications related thereto are subject to audit and verification.
Reservations must be cancelled at least 72 hours in advance in order to avoid being charged for the full rental time.
- Aquatic programming cancellations have a 1 week (5 business days) cancellation policy.
Adding additional dates/times, or modifying practice times, can only be done after all schedules have been solidified. These changes are subject to availability as VASD nor other community programming will be bumped in order to accommodate new or modified requests.
- Aquatic additions or modification requests to a schedule must be made at least 2 weeks in advance and are subject to availability. VASD nor other community programming will be bumped in order to accommodate new or modified requests.

Fee Schedule

Administrative Rules

The Verona Area School District believes that school facilities belong to the community and should be made available to the public for uses that benefit the community. The School Board recognizes that school facilities are a valuable asset to the community and encourages their use for worthwhile purposes when such use is in accordance with the provisions of our policies and its implementing procedures. The Board also believes that the use of school facilities should not place a significant burden on the taxpayers of the District. Therefore, fees shall be established to address costs incurred by the District for labor, utilities and use of school facilities by user groups.

Administrative Rules Pertaining to Facility Use
Rule 830

Rule 830P

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Rental Details

Facility Information & Pictures

Request Facility

Facility Use Dates

Group Priority Categories

Activity Priority Seasons

Process for Determining Space

Additional Facility Conditions

Fee Schedule

Administrative Rules

Contact Us

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