VASD Facility Rental Information

Country View Elementary School Facility Details
PDF to Country View Commons 
PDF to Country View Gymnasium
PDF to Country View Softball Fields
PDF to Country View Step Room
PDF to Country View Library

Glacier Edge Elementary School Facility Details
PDF to Glacier Edge Commons
PDF to Glacier Edge Gymnasium
PDF to Glacier Edge Library

Stoner Prairie Elementary School Facility Details
PDF to Stoner Prairie Multi-Purpose Room
PDF to Stoner Prairie Step Room
PDF to Stoner Prairie Gymnasium
PDF to Stoner Prairie Library

Sugar Creek Elementary School Facility Details
PDF to Sugar Creek Commons
PDF to Sugar Creek Library
PDF to Sugar Creek Gymnasium
PDF to Sugar Creek Small Gym
PDF to Sugar Creek Step Room
PDF to Sugar Creek Large Group Instruction
PDF to Sugar Creek Practice Field
PDF to Sugar Creek Baseball Field

VAIS/New Century Charter Schools Facility Details
PDF to VAIS/NC Commons
PDF to VAIS/NC Library
PDF to VAIS/NC Gymnasium
PDF to VAIS/NC Practice Field

Badger Ridge Middle School/Core Knowledge Charter Facility Details
PDF to Badger Ridge Commons
PDF to Core Knowledge Commons
PDF to 2nd Floor Library
PDF to 1st Floor Library
PDF to Badger Ridge/Core Knowledge Gymnasium
PDF to Badger Ridge/Core Knowledge Tennis Courts
PDF to Badger Ridge/Core Knowledge Practice Field
PDF to Badger Ridge/Core Knowledge Football Stadium/Track

(Note: Badger Ridge/Core Knowledge Track is open to Verona school district residents for walking from dawn to dusk, except when it is rented out exclusively by a group.)

Savanna Oaks Middle School Facility Details
PDF to Savanna Oaks Cafeteria
PDF to Savanna Oaks Library
PDF to Savanna Oaks Gymnasium
PDF to Savanna Oaks Step Room

Verona Area High School Facility Details
PDF to High School Atrium
PDF to High School Cafe  
PDF to High School Quiet Lab
PDF to High School Library
PDF to High School Conference Rooms
PDF to High School Large Group Instruction
PDF to High School Softball Complex
PDF to High School Baseball Complex
PDF to High School Soccer & Girls Lacrosse Stadium
PDF to High School Fieldhouse
PDF to High School Football, Track & Boys Lacrosse Stadium
PDF to High School Gymnastics Gym

Aquatics Facilities Website
PDF to Natatorium Details
PDF to Aquatics Center Details

Performing Arts Centers website
PDF to High School PAC Details
PDF to Middle School PAC Details

To request the use of a Verona Area School District facility, please fill out this Request Form.

Organizations, groups, or individuals will be assigned available space on a first-come, first-serve basis and in accordance with the community request schedule below. However, requests for recurring practices for any organization or club will be subject to the facility and time selection process listed below.

Facility Use Dates and Corresponding Application Submission Dates & Application Processing Dates

• First Day of School through October 31
  • Request forms accepted starting May 1st
  • District will process requests starting June 15th
• November 1st through March 31st
  • Request forms accepted starting July 1st
  • District will process requests starting August 15th
• April 1st through the Last Day of School
  • Request forms accepted starting December 1st
  • District will process requests starting January 15th
• First Day of Summer Break through Last Day of Summer Break
  • Request forms accepted starting February 1st
  • District will process requests starting March 15th

1. Verona Area School District directed activities
2. Municipal Recreation Department Programs (Verona or Fitchburg)
3. VASD student interest groups (e.g. VASD Boosters, VASD PTO, VASD Scouts) or VASD non-profit* club sports
   1. More than 90% of participants must be current resident VASD students and/or parents/guardians of current VASD students
      1. VAST is grandfathered in at 50% until 2024 (approved by the school board on 2/15/21)
4. VASD Individual Residents or VASD non-profit organizations
   
   1. VASD resident individuals (e.g. birthday parties, family reunions)
   2. VASD non-profit* organizations (e.g. Verona Area Concert Band, Verona Area Community Theater)
   3. VASD non-profit* club sports with greater than 50% but less than 90% of participants being current resident VASD students
5. VASD for-profit organization or non-VASD resident non-profit* organizations
6. Other users
   
   *non-profit organizations must provide a 501(c)(3)

August 1st - October 31st: Volleyball, Football, Boys Soccer, Cross Country, Dance, Cheer

November 1st - March 15th: Gymnastics, Basketball, Wrestling, Dance, Cheer

March 16th - May 31st: Softball, Baseball, Girls Soccer, Lacrosse, Track

1.  All requests must be submitted by using this facility use request form.
  a.  Non Profit status (e.g. 501(c)(3) form including tax exempt number)  and/or Certificates of Insurance must be uploaded with the form and/or  already on file with the District office or the request form will be  considered null and void.

2.  Any request made prior to the accepted start date will be deleted and a new form will need to be turned in within the submittal date range.  
a.  The District welcomes regional, state, and national competitions and  large scale events (e.g. athletic tournaments, PAC performances, craft  fair) and will therefore accept applications for these special events  outside of the submission date guidelines.  However, these requests will  be reviewed and must be approved by each of the following: Facility &  Event Scheduling Coordinator, HS Athletic Director, School Principal,  Facility Director, and Maintenance & Grounds Director.
-  When a user group reaches 50+ participants and/or attendees  during weekend use, it shall be customary to require one custodian  to be present during the event. If a user group reaches 200+ or  more participants, it will be customary to require at least two  custodians to be present during the event. (Board Policy 830 Rule  B:4)

3.  When request processing begins, all requests will be sorted in order of their priority category (Figure2), then by the date and time stamp listed on the online request form.

4.  After VASD directed activities requests have been processed, community requests will be reviewed, starting with VASD student interest groups.

5.  If the date, time, and facility is available, a facility agreement form will be sent to the requesting individual for their review and signature.  The form must be signed and returned within 3 business days or the request will be considered null and void, and the space will be opened up to the next requesting group.  Once the facility agreement form has been signed and returned to the VASD Facility & Event Scheduling Coordinator, a confirmation email will be sent. 
a.  An alternative facility option will be offered, if one is available, to  anyone requesting space that is already reserved by another group.

6.  For organizations or clubs requesting recurring practice time, each organization’s leader will be given the chance to select 10 court hours of practice time per week, one organization or club at a time, until all needs are met or the facility space is exhausted. 
a.  For example: Basketball clubs A, B, and C, which all fall within the  same priority category, have requested practice time from 4pm - 10pm,  Monday through Friday. Sorted by the order in which their applications  were received, Team A will be allowed to choose the first 10 individual  court hours of practice time, per week, during the  requested date  range. Team B will then be given the chance to choose the next  available 10 court hrs, per week. Lastly, Team C will choose their 10  court hours, per week, of practice time. If facility time is still available,  the selection process will begin again at the top of the list (Team A), who  will have the opportunity to select an additional 10 court hours, per  week, of available gym time.  This cycle will continue until all  organizations’ needs are met or facility space is exhausted.
b.  For organizations or clubs that fall within this selection process, a  timeline for selecting available facility space will be communicated to  each organization or club leader. 
1)  Each leader will be instructed when it is their turn to choose  their preferred 10 court hours, per week of time on a calendar,  which will be provided by the District Facility & Events Scheduling  Coordinator.
2)  Each leader will have 24 hours, from the time they are emailed  the availability calendar, to choose their 10 hours of time and  submit their selection to the scheduling coordinator.  If their  selection is not submitted within those 24 hours, the calendar will  be passed onto the next group leader in line.
3)  Chosen time shall be submitted using the district submission  form provided by the Facility & Events Scheduling Coordinator.
-  All information needs to be filled in on the form for the  submission to be valid. (i.e. School Location, Date, Time,  Organization/Club Name, Team Grade Level, etc.)
4)  Facility time may not be reserved for less than 1 total hour.  If  multiple hours are chosen on the same day of the week, the  chosen time must be both consecutive and coinciding within the  same facility, unless non-sequential times are all that is left  available.  (i.e. A group needing 4 hours of practice is not able to  book Court A from 4pm - 8pm; the group must instead book Court  A & B from 4pm - 6pm)
5)  The scheduling coordinator will notate the selections made and  pass the calendar onto the next group leader in line for selecting  facility time. 

7.  Once request forms for Group 2 have been processed, request forms from Group 3 will be processed, and so on.  If there is additional facility space available after the last category has been addressed, groups may request additional time above and beyond their weekly allotted time (e.g. 15 hrs). The additional time allotments will be opened up to Group 2 first.  If additional time is still available, Group 3 will have the option to add more time, and so on, until space is exhausted.

• In-season sports have priority over non-season sports.  High School & Middle School (i.e. WIAA sanctioned) teams take precedence over community and club teams, regardless of seasonality.

• If school is closed due to unforeseen incidents (weather, crisis, etc.), all events held in school facilities are cancelled, unless prior arrangements have been made.  (Administrative Rule - 830 Rule A:9)

• District indoor and outdoor facilities are available to reserve from 4pm - 10pm Monday through Friday, and 8am - 10pm Saturdays and Sundays.  Elementary school classrooms are not available to reserve until after 4:00pm, Monday through Friday. Middle School  and High School classrooms are not available until after 4:30pm, Monday through Friday.

• Athletic practice gymnasium assignments: 
~K - 5th grade sports may only schedule gym time at Stoner Prairie,  Country View, Glacier Edge, and Sugar Creek
~6th - 8th grade may only schedule gym time at Badger Ridge, Savanna  Oaks, or any of the elementary schools listed above
~9th - 12th grade may schedule gym time at any gym facility

• Once all request forms have been reviewed, for all priority categories, and every group has been accommodated, K - 8th grade groups may use any facility that has space left available.

• Club sports may not reserve more than one court per team, per hour, for practice time.

• Any questions concerning priority status will be reviewed resolved by the school district and user applications related thereto are subject to audit and verification. 

For facility pricing please view our fee schedules below:

Facility Fee Schedule

Performing Arts Center Fee Schedule

Aquatics Fee Schedule

The Verona Area School District believes that school facilities belong to the community and should be made available to the public for uses that benefit the community. The School Board recognizes that school facilities are a valuable asset to the community and encourages their use for worthwhile purposes when such use is in accordance with the provisions of our policies and its implementing procedures. The Board also believes that the use of school facilities should not place a significant burden on the taxpayers of the District. Therefore, fees shall be established to address costs incurred by the District for labor, utilities and use of school facilities by user groups.

Administrative Rules Pertaining to Facility Use
Rule 830

Rule 830P

For additional information or questions please contact:

Jeanene Ennis
Facility & Events Scheduling Coordinator
608-845-4329